Foreign Workers Demand Attestation

Any employers who are authorized to hire foreign workers and wishes to recruit from Nepal can submit Demand Documents for Embassy’s attestation upholding following Standard Operating Procedures:

A. Resumption of Recruitment of Already Attested Demands:
1. The Employer wishing the resumption of recruitment of Nepali workers from already attested demand letters may need to get attestation of renewed KDN approval or Power of Attorney or both by paying MYR 400.00 of each document.
2. Attestation of KDN extension letter and Power of Attorney is service on demand, so please request the Embassy with an official letter. (Sample Available Here)
3. Employer willing to make attestation of renewed KDN approval or POA or both does not require to fill up online application form.
4. Before submitting documents to the Embassy, employers are requested to communicate with the concerned recruitment agency in Nepal and get information that what documents they are requiring for Embassy’s attestation.
5. The documents should be submitted to the Embassy by authorized person only.
6. Please attach the cover page of previously attested demand documents.

7. Documents Submission: Tuesday, Wednesday and Thursday
8. Documents Collection: Monday

9 . Time for Submission and Collection: 14:00-16:00

B. Procedure for New Demand Attestation:

Step 1: Fill Up Online Form and Get Appointments

Step2: Submit Documents and Get Approval

Documents Submission: Tuesday, Wednesday and Thursday
Documents Collection: Monday
Time for submission and collection: 14:00-16:30

Required Documents for Attestation
1. Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format]
2. Copy of KDN quota approval (Bahasa Malay) valid for more than 30 days.
3. Copy of English translation of KDN quota approval letter (by Dewan Bahasa dan Pustaka /Court interpreter or translator) attested by Consular Division of the Ministry of the Foreign Affairs, Malaysia
4. Demand letter signed by the employer and attested by the Department of Labour of Malaysia and the Consular Division of the Ministry of the Foreign Affairs, Malaysia. Specific Format
5. Employment Contract signed by the Employer [Specific Format]
6. Power of Attorney [Specific Format]
7. Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, company director or manager authorised by the company. The documents should be submitted to the Embassy by the CEO or company director or authorised manager. The following documents of the authorised person should be submitted for submission and collection of the documents:
• Authorization letter
• Form 9- Company Registration Certificate (SSM)
• Form 49 – Register of Company Directors
• Copy of the EPF contribution receipt
• Copy of NRIC/Passport
8. List of currently working Nepali nationals with their passport number and contact numbers
9. Other relevant documents / Information:
• Salary slips of latest three months of existing Nepalese workers
• List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning)

Note:

• Documents shall be submitted in two sets.
• Please arrange the sequence of the documents as per the checklist before submission.
• Documents should be duly signed by the Employer and stamped on all the pages.
• Do not staple on Application, KDN, Demand Letter, Employment Contract and Power of Attorney
• Mention monthly salary including overtime (maximum overtime four hours in a day) as per the Malaysian labour laws;
• Provide one day holiday in a week as permitted by the Malaysian labour laws.
• Female workers are allowed for manufacturing sector only.
• Agents are not entertained for the submission and collection of the workers demand document.
• The embassy may need to visit the company’s premises as a part of the review process of the demand document and to physically assess occupational safety and health, condition of living quarters and overall security for the workers.

Fees/Charges for Attestation
Attestation of Workers Demand Documents (1-25 workers) MYR 1000.00
Attestation of Workers Demand Documents (26-100 workers) MYR 1200.00
Attestation of Workers Demand Documents (101 and above) MYR 1400.00
Correction of Demand letter related documents (per document) MYR 400.00

Collection of Attested Documents

• Attestation may be completed normally within ten working days.
• The information of attestation is directly delivered to the concerned authorities in Nepal via Foreign Employment Information Management System (FEIMS) as soon as it is approved.
• Attested documents can be collected on Monday from 14:00-16:30 hrs only.
• The notice of completion of attestation is regularly uploaded on Embassy’s Web page: https://my.nepalembassy.gov.np/ under notice section. Please visit our website regularly.

For More Information
Labour Section, Embassy of Nepal, Wisma Paradise, No. 63 Jalan Ampang, 50450, Kuala Lumpur
email: labor.eonkl@mofa.gov.np Phone: +60-3-2020 1894